Clause 35.5 identifies the causes of delay for which the contractor can claim an extension of time under AS 4300. Compared with other forms of contract, the list of qualifying causes is relatively broad.
Clause 35.5 is divided into two subclauses, (a) and (b). Clause 35.5(a) deals with events that occur ‘on or before the Date for Practical Completion’, whereas clause 35.5(b) deals with events that occur at any time, including ‘before, on or after the Date for Practical Completion’.
Events that occur before the date for practical completion
Clause 35.5(a) permits the contractor to claim an extension of time if it is delayed by any event that occurs on or before the date for practical completion that is beyond the reasonable control of the contractor. This is drafted broadly to include industrial conditions, inclement weather or any other cause.
This wording means that anything occurring before the date for practical completion will entitle the contractor to claim an extension of time, provided it is beyond the contractor’s reasonable control.
Events that occur before, on or after the date for practical completion
The list of events in clause 35.5(b) are further examples of events for which an extension of time can be claimed. If the delay event occurs before, on or after the date for practical completion, the list of qualifying causes is narrower, but still relatively broad.
The causes include:
- delay or disruption caused by the principal, the superintendent or their employees, consultants, other contractors or agents;
- actual quantities of work being greater than quantities set out in the schedule of rates or in the Annexure (other than a variation);
- latent conditions;
- changes in the law;
- direction by municipal, public or statutory authorities but not where the direction arose from a failure of the contractor to comply with a law (see clause 14.1);
- delays by municipal, public or statutory authorities not caused by the contractor;
- claims in respect of the right of the principal to have the work under the contract carried out (see clause 17.1(iv));
- a breach of contract by the principal; and
- any other cause which is expressly stated in the contract to be a cause for an extension of time for practical completion.
Where more than one event causes concurrent delays, and at least one of those delay events is not a cause referred to in clauses 35.5(a) and (b), the contractor will not be entitled to claim an extension of time.
This is different to the position under AS 4000, which allows an apportionment for qualifying and non-qualifying causes of delay (see clause 34.3 of AS 4000).
When is the principal liable to pay delay costs?
Clause 36 of AS 4300 obliges the principal to pay any delay costs where an extension of time has been granted for:
- delays caused by the principal;
- delays caused by the superintendent;
- delays caused by an employee, consultant, other contractor or agent of the principal or superintendent;
- a cause of delay for which payment of extra costs for delay or disruption is provided for in the annexure; or
- a cause of delay for which payment of extra costs for delay or disruption is provided for elsewhere in the contract.
An example of a cause of delay falling within the last category is a delay caused by a latent condition. This is because clause 12.3 expressly entitles the contractor to a valuation where a latent condition causes the contractor to carry out additional work, use additional construction plant or incur extra cost (including but not limited to the cost of delay or disruption). You can read more about how to deal with a latent condition under AS 4300 here.
Completing the Annexure – a common mistake
One of the Annexure items in AS 4300 appears as follows:
Confusion often arises in relation to this item.
Sometimes, a principal or project manager will insert ‘Nil’ or ‘not applicable’ in this part of the Annexure, believing that this means delay costs will never be payable to the contractor.
However, when read in conjunction with clause 36, all this is likely to mean is that there are not additional delay events for which delay costs are payable.
This wording is unlikely to deprive the contractor of its entitlement to claim delay costs under clause 36 for the events described in clause 35.5(b)(i) (being delays caused by the principal and the superintendent and for others for whom they are responsible) or elsewhere in the contract (for example, for latent conditions under clause 12).
If you wish to limit the circumstances in which delay costs are payable, the safest way to achieve this is to amend the contract or use special conditions, using clear words that explain what is intended.
Summary of delay entitlements under AS 4300
The table below summarises when the contractor can claim an extension of time and/or delay costs under AS 4300.
This summary assumes that the annexure has not been completed in a way that would alter the position under an unamended AS 4300, and that there are not applicable special conditions.
The table also assumes that the contractor has not caused or contributed to the delay. Where that is the case, the contractor will not be able to claim an EOT, at least to the extent of its contribution.
When can the contractor claim relief for a delay under AS 4300?
Download a print-friendly version of this table by clicking here.